Hi Everyone !
I'm in the process of filling the PMP application and I would really appreciate feedback on my Project Description format. Just need to know if I'm going in the right direction.
This is the detailed description, Process-wise:
Objective: To conduct summer camp in 18 school units to engage and develop primary school students through activity based learning
Initiation: Identified stakeholders; I held regional meetings with principals to inform them about the selected schools and camp dates. I held meetings with private secondary school chains inviting them to nominate volunteers for social internships
Planning:
Collect Requirement; I requested and received regional requirements of activity material from the Head Office
Estimate activity resources; I estimated the logistics requirements, held meetings with vendors for quotations, analyzed and chose within the budget
Identify Risk and Plan Risk Response; I predicted 20% volunteer dropout due to high temperature and arranged a support/backup group
Execution:
Perform Quality Assurance; I instructed my team to conduct pre-camp tests with students of 5 locations out of 18 to gauge their improvement with post-camp tests at the closing
Acquire and Develop Project Team; I arranged and conducted interview sessions at selected colleges, conducted orientation, divided the volunteers into groups and assigned supervisors
Monitoring and Controlling:
Control Costs; I disbursed activity material from the backup inventory to limit and control external buying
Monitor and Control Risks; I filled in new volunteers from the backup pool due to expected volunteer dropout
Closing:
Close Project; I managed preparation of theatrical performances by the volunteers and students for the closing ceremony
Outcome:
The Summer Camp was conducted targeting more locations than previous cycle
The condensed form within 500-Character Limit for the same project is as follows:
"To conduct summer camp in 18 schools, I held meetings with the selected school principals schools. I negotiated terms with logistics vendor. I arranged backup for volunteer dropout. I conducted orientation, created groups and assigned supervisors. I assigned my team to conduct pre-camp and post-camp tests at 5 locations for assessment. I disbursed activity material from inventory to each location. I replaced dropouts from the backup. I managed theatrical performances for the closing ceremony."
Would really appreciate feedback !