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TOPIC: Contract Bidding Scenario

Contract Bidding Scenario 4 years 2 months ago #20609

  • Jia Bin Tang
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Hi Cornelius and all,

I'm not sure if any of the PMs have this scenario (I personally have not experienced this though). Let's say I work in company A, and the supplier or vendor has been partnering with you as a PM in Company A.
After I left Company A and joined Company B, which happened to be in the bidding process for a new project for Company B. However, the same supplier has also participated in the bidding for Company B.

Since I have worked with the vendor for Company A, do I then need to excuse myself from the evaluation process in Company B and inform the stakeholder? Or can I participate in the evaluation process for Company B?

Contract Bidding Scenario 4 years 2 months ago #20613

  • Joe Pang
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Hi Jia Bin, thanks for providing us with the scenario. I guess the answer will vary from industry to industry. In the utilities sector, it is not uncommon for a vendor to provide services to multiple utility companies.

I assume the PM is still relatively in Company B in this case. I would recommend the PM to find out more details as a first step, for example, are A & B direct competitors and will there be a conflict of interest? What is the nature of the vendor's work? What is the vendor selection process like? How much decision power does the PM have?

Then the PM will consult with documents such as the Statement of Business Conduct and lessons learned from the previous projects. If available to your company, consult with an ethics/compliance specialist. From there the PM should have a clear direction on what the next step is.
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Contract Bidding Scenario 4 years 2 months ago #20617

  • Harry Elston
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As Joe said, "it will depend." However, if it were me, I would disclose to my management that I worked for A previously and let them decide. Depending on more information, the situation is ripe for a conflict of interest.

Harry J. Elston, Ph.D., CIH, PMP
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