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TOPIC: Change of project manager - Which process group does handover belong to?

Change of project manager - Which process group does handover belong to? 1 year 4 weeks ago #7453

  • Bryan O'Connell
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Hi Cornelius and all the members,
if there is to be a change of project managers on a project, in which process group would the handover take place? Is it part of the "manage project team" process? Therefore part of the "executing" process group? Or is it rather part of the M&C process group?

Thanks a lot for your feedback!
Bryan

Change of project manager - Which process group does handover belong to? 1 year 4 weeks ago #7455

  • Tracey South
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Hi Bryan:

I'm not aware of a definitive answer but this is how I approach it in real life. Through Change Control (Monitoring & Controlling), I begin the change process. There is usually a series of communications to key stakeholders. I then officially close the project from an administrative point of view, usually for my records only. The new PM goes through a ramp up process. It is essentially going through the entire project cycle to ensure that they have everything they need to seamlessly take over the project. This is a good validation check that everything had been documented and scope hadn't changed. The charters, requirements documents, project timelines and stakeholder lists should be up to date, especially as I have closed my part of the project.

Hope this helps.
Tracey
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Change of project manager - Which process group does handover belong to? 1 year 4 weeks ago #7456

  • Bryan
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Thanks a lot Tracey, your approach does sound absolutely logical!

More specifically, I was wondering how to enter the handover into my PMP application, since I handed over several projects on leaving my previous employer. I was wondering if I could simply enter the task of "project handover to new PM" into the closing process group. If you or anyone else has a suggestion of how this could specificall be entered, I'd be very interested to hear about it.

Thanks very much in advance,
Bryan

Change of project manager - Which process group does handover belong to? 1 year 4 weeks ago #7458

  • Daniel Bolt
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Hi Bryan.
I`m not sure but :
1. Manage Project Team -> Change request (page 284)
2. Perform Integrated Change Control
3. Acquire project team ?

Daniel

Change of project manager - Which process group does handover belong to? 1 year 4 weeks ago #7460

  • Yasir Mehmood
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I'm not sure of the answer either but if I HAD to put this in a project phase I would say it's in the Monitor and Control phase since the change can happen during any phase of the project life cycle.

It has been a long time since I had filled out my PMP application so can't recall exactly how it's structured or what changes they've made recently but I don't think the closing process group would be where the task would belong. You shouldn't have to go through the change control process either since cost, schedule, etc. are usually not affected by this change. If any process would cover this switch, perhaps it would be under "Control Stakeholder Engagement?" I don't see it fitting anywhere else.
Yasir Mehmood, MBA, PMP, PMI-ACP, CSM, CSP, CLP (LeSS), CSPO
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