Hello everyone! Here is this week's free PMP® exam sample question from the PM Exam Simulator.

As a project manager, you are in the process of establishing a knowledge management system for your project. Which of the following actions will be the least beneficial in this process?

A. A review of the lesson learned register
B. Reading the requirements documentation
C. An examination of the resource breakdown structure
D. Studying the project team assignments

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HINT: Which documents might be useful in the process of using existing knowledge and creating new knowledge to achieve the project's objectives? Remember, the question is asking to select the 'least' likely choice.

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Answer and Explanation:
The correct answer is B.

Central to knowledge management is having the right processes and people with the right knowledge. Having documents that identify the people and their capabilities are essential to identifying current knowledge and the gaps that may exist. Keep in mind that the question is asking for the document that will be 'least' beneficial in this process. The requirements documentation provides a description of how individual requirements meet the business need for the project. Requirements documents do not identify the people or processes needed, whereas the other options, namely the lessons learned register, the resource breakdown structure and project team assignments are useful in determining what is required for a knowledge management system. Therefore, of the available choices, reading the requirements documentation would be the least beneficial for establishing a knowledge management system for the project and is, therefore, the best answer to the question asked.

Details for each option:

A. A review of the lesson learned register
Incorrect. The lessons learned register is useful in understanding what is required for a knowledge management system. The lessons learned register may describe processes that were used in the past, along with any associated advantages and issues.

B. Reading the requirements documentation
Correct. The requirements documentation provides a description of how individual requirements meet the business need for the project. The requirements documentation does not identify people's knowledge or activities used to manage project knowledge.

C. An examination of the resource breakdown structure
Incorrect. The resource breakdown structure includes information on the composition of the team and may help understand what knowledge is available as well as what are the knowledge gaps.

D. Studying the project team assignments
Incorrect. Project team assignments help identify the project team members and their assignments on the project, the knowledge that they have, and where there may be potential gaps.

Reference: A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Sixth Edition, Project Management Institute Inc., 2017, Page(s) 101