Question:

You are managing a factory setup project and it was decided earlier that you will outsource all the civil construction works to qualified vendors. Your project planning is complete and you are ready to invite, shortlist, and select a couple of vendors for this job. You have prepared the procurements scope of work document that will help all of the interested parties understand the scope in order to place an accurate bid. Which of the following procurement techniques should you use to make sure that all the vendors understand the scope of work properly before they place a bid?

A. Proposal Evaluation Techniques
B. Independent Estimates
C. Advertising
D. Bidder Conference

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Hint: Invite every shortlisted bidder for a gathering.

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Answer and Explanation:

The Correct Answer is D.

Proposal evaluation techniques and independent estimates are techniques to evaluate bids and not to make sure the vendor understands the scope of work. Advertising is the technique used to invite vendors to obtain the scope of work and place their bids, but this also does not make sure that they properly understand the scope of work. The only way to make sure that the vendors understand the scope of work properly is to hold bidder conferences.