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TOPIC: PMP application - project description

PMP application - project description 6 years 9 months ago #1461

  • Chiara Micca
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Hi,

I am submitting the application for my PMP exam. I am wondering if the description of my project experience will meet the PMI requirements.

I have been managing new product development and new processes definition for an automotive company, and I am now leading projects concerning communications and user interaction for an IT company.

Two examples of draft description of projects I wrote:

1-Project title: Company communication training design
Performed benchmarking analysis, created project charter. Defined scope, created WBS and RAM, sequenced activities, developed project schedule. Planned communications and risk management strategy. Gained stakeholders' plan approval. Coordinated international team to execute work according to PM plan. Analyzed product test results, performed integrated change control. Managed communications and risks responses. Gained approval of interim contents and final product. Created project records.

2-Project title: car xxx-new body in white production processes definition
Analyzed previous projects results and high level risks, participated in project charter definition.Created wbs, developed project schedule, performed risk identification. Planned risk responses and communications. Executed work according to PM plan, contributed to issue logs, implemented approved changes. Ensured plant processes to be implemented to requirements, contributed to supplier's quality control. Provided status reports. Obtained acceptance and implementation of results by plant.

I am not sure if this format and content would give enough detail. If not, could you give me suggestions for improvement? Also, I included the project objective in the title: would this be accepted?

Thanks for your opinion on this! :)
Last Edit: 6 years 9 months ago by Chiara Micca.
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Re:PMP application - project description 6 years 9 months ago #1464

  • Cornelius Fichtner
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Chiara,

Your descriptions for the projects look excellent. In fact, the style and tone that you have chosen is EXACTLY the way that I did it on my own application.

The idea is to give a brief description of the project and explain what you have done on the project by using appropriate PMI terminology. That is exactly what you have done.

You are good to go.
Until Next Time,
Cornelius Fichtner, PMP, CSM
President, OSP International LLC
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Re:PMP application - project description 6 years 9 months ago #1467

  • Chiara Micca
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Thanks Cornelius!

Good to hear that.

I'll submit my application than!

Thanks for your help!

Chiara
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Re:PMP application - project description 6 years 3 months ago #1688

  • Adithya Behara
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I am facing a similar situation trying to figure out what the expectation is for filling out the project (process group) experience verification form.

The summary you have provided seems to cut across all process groups (am presuming that might be because that was the format at the time) but I have to break it down by process groups and find that I am unable to gauge how much to write in each section.

You think it might help to apply after going through the PMBoK once so I get familiar with the PMI terminology?

I personally prefer applying (by 9.00 P.M 11/14/2010 :-))and knowing the application is through before going ahead full steam with the exam preparation.

Pls let me know your opinion.

Hoping tomorrow is the day my writing skills blossom. :-)

Thanks,
Adithya
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Re:PMP application - project description 6 years 3 months ago #1697

  • Cornelius Fichtner
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Adithya,

Yes - I always recommend to my students that they should 1.) send of their application as soon as they fulfill all the qualification requirements and 2.) only after they have read the PMBOK at least once.

The sooner you apply the more "pressure" you put on yourself to go through with your application and having read the PMBOK Guide means that you know the language and can write your application accordingly.

In regards to how much to write... that's a difficult question. Here, I'd say that you should give sufficient information so that the person who reviews your application gets a good understanding of the project and is able to gauge your personal involvement in leading & directing tasks on the project.

That's really the best advice that I can give, because each project is different and only you can describe it accurately in such a way that it makes sense for the application.
Until Next Time,
Cornelius Fichtner, PMP, CSM
President, OSP International LLC
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Re:PMP application - project description 10 months 4 days ago #7287

  • Jayati
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Hello,

Can you please check if the Project descriptions suffices the PMP application Process:

1. Project 1 :: The project provided support and maintenance of SAP applications of the customer -- Identified high-level risks, assumptions and constraints, defined roles and responsibilities to create project organization structure, obtained necessary human resources and monitored performance, defined and monitored the cost budget, measured project performance using appropriate tools and techniques, performed risk reassessment for the project and updated the Risk register, identified and documented lessons learnt and best practices.
2. Project 2 : The project provided enhancement of existing features of SAP applications of the customer -- Identified and documented assumptions and constraints, obtained necessary human resources and maximized team performance, defined and monitored the cost budget, created Risk management plan, measured project performance using appropriate tools and techniques,identified and documented lessons learnt and best practices.
3. Project 3: The project provided enhancement of existing features of SAP applications of the customer. - Identified stakeholders, constrains and assumptions, documented high level risks, obtained necessary human resources and maximized team performance, Estimated Cost, measured project performance and report ed the status to senior management, implement approved actions by following the risk management plan, maintained lessons learnt and best practices.
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Re:PMP application - project description 10 months 4 days ago #7291

  • Michael DeCicco
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I see you modeled successful examples. I think they are succinct and will pass the standard. Be sure to elaborate details as needed on the application and in case you get audited. Audits are random and nothing to fear, as long as you have documentation. There are some good posts on this forum about audits if you are interested in advice.
Yours Respectfully
Michael DeCicco, PMP
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PMP application - project description 9 months 4 weeks ago #7349

  • Vijayalakshmi Iyer
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Hello everyone,

I am in the process of completing the PMP exam application (while studying using Prepcast). I have a PhD and 2 years of postdoctoral research experience. My projects as a post doc will constitute as project experience along with non-compensated leadership role as the President of an organization. I worked in an academic setting and my projects were life science related. Although I have experience in all the knowledge areas mentioned in PMBOK, they are not as specific in academic research. Can someone give me an example of a life science research project description that was used for PMP exam application. I am a little lost here :unsure: and any help will be greatly appreciated.

Thanks,
Vijayalakshmi
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PMP application - project description 5 months 2 weeks ago #8272

  • Giana
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Did you apply?
I'm also in the academic field. I'm having a Little trouble with the descriptions.

Regard
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PMP application - project description 5 months 2 weeks ago #8273

  • Mark Wuenscher, PMP
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Giana,

Jayati has shown some good examples in this thread of good project descriptions. You only have 535 characters in the PMI application to put the description so you need to keep it clear and concise. Use short sentences or sentence fragments to describe your role in the various aspects of the project, Initiating, Planning, etc... You also need to be prepared to enter the total number of hours spent on each portion of the project you contributed to. Here's another example that might help.

Description
Project Manager. Objective – process a 3D seismic survey in frontier area for purpose of oil & gas exploration and demonstrate technical expertise to partner. Initiated, scoped and planned project with client & key stakeholders. Managed processing effort. Ensured project quality, time and budget met. Ensured collaboration with key technical and R&D experts in organization to meet project requirements. Communicated project updates to overseas client. Wrote final report. Ensured documentation of lessons learned and archival of key deliverables.

Hours Activity
72 Initiating
144 Planning
72 Executing
360 Monitoring & Controlling
72 Closing
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PMP application - project description 4 months 1 week ago #8566

  • TA
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Hello All,

I am getting ready to submit my application, but wanted to ensure my project description was correct. I PM the same type of jobs each time. We order raw materials and manufacture natural gas measurement packages for the energy sector. I PM the procurement, scope, schedule, execution, and closing. Could anyone let me know if this description looks good? Thanks for any help / feedback!

Objective-Procure materials and manufacture natural gas measurement package for client

As project manager I Identified deliverables and project assessments. Developed project schedule, procurement and QC plans in order to manage deliverables. Maintained relations following stakeholder management plan. Verified deliverables conformed to QC plan, captured lessons learned for continual improvement. Transferred deliverable to stakeholders, obtained feedback using stakeholder management plan

Outcome-Transfer ownership of completed package to client
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PMP application - project description 4 months 1 week ago #8570

  • Mark Wuenscher, PMP
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TA,

Below is a suggested modification to your description. You only have 550 characters. You are able to define your "role" in another part of the project description for each project so you don't need to restate your role in the actual description. That just takes away from characters you can be using to define your role and contributions.

Project Manager - XYZ Project

Description:
Objective: Procure materials and manufacture natural gas measurement package. Identified deliverables and project assessments. Developed project schedule, procurement and QC plans in order to manage deliverables. Handled all stakeholder communications and maintained relationships. Verified deliverables and transferred final package to client. Obtained stakeholder feedback and captured lessons learned for continual improvement and historical documentation.

Hope this helps.

Mark
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PMP application - project description 3 months 4 weeks ago #8689

  • Need help with project descriptions
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I'm about to submit the PMP application. I want to make sure it is correct. I am listing all the process. Need help with the description.

Objective: Design, Develop availability and reliability tracking system for internal apps. Deliverables created were dashboards, RestAPI. My role was to develop the charter, define scope, collect requirements, develop schedule. Led the cross functional team to execute tasks per project plan. Manage changes to scope, schedules, performed integrated change control. The outcome was metric system to track reliability of internal apps. Ensure project quality is met and accepted. Organized review meetings, document best practices and lessons learned.
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PMP application - project description 3 months 3 weeks ago #8702

  • Mark Wuenscher, PMP
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Need Help,

I would be happy to review your project descriptions for you before you submit the application. I have successfully done this for others on the forum. You can contact me via email at This email address is being protected from spambots. You need JavaScript enabled to view it.

Mark
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PMP application - project description-need help 3 months 2 days ago #8942

  • Nikita Paliwal
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Hello,

I am an Architect by Profession, applying for PMP certification, for which need your help particularly in project description.
Please give your suggestion for further improvement.


1. PROJECT 1
Program-Architectural and Landscape Development of Al-Khor Stadium, Qatar
Sub Program-Landscape Development
Project Undertaken-Preparation of Tender Drawings
Deliverable-Tender Drawing Set for floating Tender
My role was of a Project Co-ordinator, directed and managed project work, was a one point source for the co-ordination between all the services consultants. Conducted Design Review Meetings for issue resolving, managed communications,managed drafting team and Supervised for the quality assurance within the project scheduled time.

2. PROJECT 2
Program- Architectural Development of Arihant Publication House.
Project: Architectural Design of the Campus
Deliverable: Design and Working Drawings
My role was of a Project Architect, developed the project charter, collected requirements, defined scope,prepared WBS, defined activities,developed schedule, estimated resources, estimated budget, identified risks, managed stakeholders,supervised and managed the drafting team, Conducted Design Review Meetings for issue resolving, managed communications, obtained acceptance from the client.

3. PROJECT 3
Project: Landscape Development of Brookfield Technology Park, Bangalore
Objective: Landscape Design
Deliverable: Landscape Design Presentation
My role was of a Landscape Architect, developed the project charter, collected requirements from client, defined scope, Created WBS, defined activities, developed schedule, allocated resources, developed the ballpark estimate, conducted design review meetings with stakeholders for intermediate approvals.

Thanks
Nikita
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PMP application - project description 2 months 2 weeks ago #9070

  • Juan
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Mark

I sent you an email to see if you are available to help me too.

Thank you
Juan
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PMP application - project description 2 months 1 week ago #9157

  • Tatiana Abramova
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Mark.

I sent you my application draft. Please have a look if possible.
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PMP application - project description 2 months 1 week ago #9158

  • Mark Wuenscher, PMP
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Tatiana,

I received your email and sent you a follow up email. I'll have a look and get back to you.

Thanks,

Mark
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PMP application - project description 2 months 3 days ago #9215

  • Sean C.
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Hello Mark
I emailed you my application draft. Can you please review and provide some guidance
Thank you in advance
Sean
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Request you to review my PMP application project description 2 months 1 day ago #9229

  • RAJAT GUPTA
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Hello,
Please help me, reviewing project description for my pmp application. Please suggest if any changes are required.

"Objective: To create an operational data store for 14 client policy systems in 1.5 years.
In response to the need, I was appointed as a project leader on information management project to deliver operational data store.
I've created project charter, identified stakeholders, their level of interest & expectations, collected requirements, defined scope, created wbs & ram, defined activities, estimated resources, developed schedule, planned communications, identified risks & responses, supervised team & reviews and obtained acceptance from client."
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Request you to review my PMP application project description 1 month 4 weeks ago #9280

  • Joel Mandelkern
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Hello Mark, I emailed you my project descriptions as well. If you could review them that would be great! Thank you
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Request you to review my PMP application project description 1 month 3 weeks ago #9328

  • Mark Wuenscher, PMP
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Rajat,

I think the description looks reasonable. You can probably shorten the first sentence to be "Project Leader for information management project to deliver operational data store". However, you may not need that first sentence at all since you enter your project role in a different field on the application and already describe what you are delivering in the objective. That could leave more space to add other information in the description or add a "Result: " at the end.

Mark
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Request you to review my PMP application project description 1 month 3 weeks ago #9330

  • RAJAT GUPTA
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Thanks Mark for your valuable guidance.
I've summarized my projects as follows and got the approval. I'm planning to take up the certification some time first week of January.

Project Name - Design Data Warehouse:
"Objective: Build online analytical processing data warehouse
Historical processing of information helps analyzing business hence I was appointed as a project leader
to deliver the data warehouse.
I've Identified stakeholders, participated in project charter, defined scope, analyzed old projects for
estimations, outcomes & risks, created wbs, developed schedule, coordinated collocated team to execute
activities, created issue log, implemented approved changes, analyzed test results & quality, obtained
customer acceptance & created project records"
Design Enterprise Operational Data Store:
Objective: To create an operational data store for 14 client policy systems in 1.5 years.
In response to the need, I was appointed as a project leader on information management project to
deliver operational data store.
I've created project charter, identified stakeholders, their level of interest & expectations, collected
requirements, defined scope, created wbs & ram, defined activities, estimated resources, developed
schedule, planned communications, identified risks & responses, supervised team & reviews and
obtained acceptance from client.
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Request you to review my PMP application project description 1 month 3 weeks ago #9332

  • Mark Wuenscher, PMP
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Rajat,

That is excellent news. Good luck to you in your studies and exam preparation. Don't hesitate to reach out on the forum if you have questions and be sure to make use of the PM PrepCast resources in your studies.

Cheers,

Mark
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Request you to review my PMP application project description 1 month 3 weeks ago #9333

  • RAJAT GUPTA
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Sure, thanks!
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PMP application - project description 1 month 1 week ago #9506

  • Gab
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Hello Mark,
I saw that you where willing to help so I emailed you my projects description. If you could review them it would be of great help. Thanks
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PMP application - project description 1 month 1 week ago #9512

  • Mark Wuenscher, PMP
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Gabriel,
Got your email and already followed up. Good luck with the application.
Mark
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PMP application - project description 1 month 1 week ago #9519

  • David
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Hello Mark,

I would like to send you my project descriptions also. It would be great to have your opinion! I will emailed you.
Thank you very much!
David
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PMP application - project description 1 month 1 week ago #9524

  • Mark Wuenscher, PMP
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David,

Got your email. I will have a look and get back to you.

Cheers,

Mark
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PMP application - project description 1 month 6 days ago #9528

  • Chizzy HBC
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Mark,
Thanks for your very useful tips and suggestions.
I just sent a mail to you for your assistance on editing my project descriptions
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PMP application - project description 1 month 1 day ago #9583

  • Jatin Burman
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Mark,
I sent an email to you for your consideration of my application. Please let me know if you have any questions
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PMP application - project description 3 weeks 2 days ago #9680

  • SD
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HI Mark,

I am emailing you my PMP application. Kindly let me know your feedback. FYI:

Thanks in advance
SD
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PMP application Review 3 weeks 2 days ago #9681

  • SD
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Hi,

Kindly go through my application and let me know if it needs any correction.

1) Objective:
To develop a customised LIMS to manage the data of Avian Influenza disease.

Prepared the functional and technical bid documents. Involved in designing the Project Charter, Project Schedule, finalising the wire-frame and designs and Presentation to stakeholders.
Communicated with stakeholders, coordinated resources to execute tasks as per the project plan, managed changes to scope, assessed results and ensured quality and performance. Got an appreciation letter from stakeholders.

Deliverables: Online Application with training sessions.

2) Objective: To develop a Web Code Management System for providing coupon redemption services.

My Role:
Developed the functional and technical specification requirements, defined the scope and versioning. Worked on Project Schedule and budgeting. Finalised the application wire-frame(part of project plan). Communicated with stakeholders and coordinated the team to execute tasks as per the project plan. Monitored Issue logs and tracked the application performance. Obtained acceptance of deliverable including working web application and source codes.

3) Objective: To develop an Epidemiology Software for Decision Making.

Coordinated by preparing the functional and technical bid documents. Participated in requirement gathering, worked on user , system, functional and non -functional requirements, finalised methodology and contingency plans, analysed software risks, resource planning and developed project schedule.
Coordinated resources to execute tasks, worked on issue logs, new approved changes and ensured quality standards.
Delivered a working application and performing as per the signed AMC.

4) Objective:
To develop an offline e-Learning Application.

Analysed project requirements and high level risks and constraints, performed project assessment with possible solutions, defined project scope, WBS. Communicated with stakeholders, developed project schedule and project plan.
Managed and Coordinated resources to execute tasks defined in the project plan, ensured quality security and the performance of the application Managed changes to scope, schedule, and budget, traced issue logs.

Deliverables: Windows and Android app with source codes.
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PMP application - project description 3 weeks 22 hours ago #9702

  • Chizzy HBC
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Hello Mark,
I just want to thank you for your assistance and suggestions towards editing my project descriptions during my application process. PMI has accepted my application and i have been able to schedule for my exam next month,

Thanks again

Chizzy
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PMP application - project description 3 weeks 6 hours ago #9710

  • Mark Wuenscher, PMP
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Chizzy,

You are very welcome. Congrats on getting your application approved and moving on to the next step. Happy that I could be of help to you. I wish you all the best in your exam preparations. Please don't hesitate to reach out on this forum for help.

Cheers,

Mark
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PMP application - project description 2 weeks 4 days ago #9740

  • Naz
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Hello Mark,

I would like to send you my project descriptions also. It would appreciate to have your opinion! I will emailed you.
Thanks In Advance,
Naz
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PMP application - project description 2 weeks 4 days ago #9742

  • Naz
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Hi Mark

So sorry about the typos in the earlier post.
I would really appreciate it your view on project description I sent you by email - can you plz confirm that you have received.
I want to submit my application as soon as I have had your feed backup.

Kind Regards, Naz
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PMP application - project description 2 weeks 4 days ago #9750

  • Dhiren M
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Hi Mark,
I found that you're willing to help. I forwarded you my PMP application. Would appreciate your review and suggestions.
Thank you in advance.
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PMP application - project description 1 week 6 days ago #9779

  • Samuel Guffey
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Hi, everybody!
Do you think the following project descriptions are adequate? I tried to follow an email from PMI that says "Project descriptions should consist of the following:
* A brief, one-sentence project objective
* Project deliverables summarized by process areas (Initiating, Planning, Executing, Monitoring and Controlling, and Closing - abbreviations are acceptable IN, PL, EX, MC & CL)
* A brief, one-sentence project outcome
Project descriptions should be a high level summary of the tasks you led and directed on the project (e.g. Initiating: develop project charter etc.; Planning: Scope definition etc.; and so on)."

Project 1 name: Developing genetic info technology for shark research
Objective: Develop a genetic technology for research applications.
IN: Divided project into phases; developed charter.
PL: Defined scope, WBS, team roles & responsibilities.
EX: Executed project & product work; managed team; performed quality assurance; managed stakeholder engagement.
MC: Integrated change control; measured & forecast schedule performance; validated scope.
CL: Got approval of the product [report] from sponsor; saved lessons learned & project documentation.
Outcome: Completed objective, wrote summary reports, delivered to stakeholders

Project 2 name: Development of a new analytical method for fatty acids
Objective: Develop a way to measure fatty acids in fish.
IN: Identified stakeholders, determined expectations, requirements, business case.
PL: Defined scope. Planned cost, time, quality, human resources.
EX: I was both PM and an expert. Directed & managed project work.
MC:We used an iterative life cycle, so several versions of the product were created with increasing features. Thus, change management was integral.
CL: Products were approved by sponsor. Project completed & closed.
Outcome: Standard operating procedures & training sent to operations.

Project 3 name: Develop a quality management system
Objective: Develop a quality management system for a larger project.
IN: Developed charter; identified stakeholders.
PL: Defined scope, WBS, change management plan. We use rolling wave planning.
EX: Develop cross-functional team of quality, I.T., chemistry experts; direct & manage project work; perform quality assurance; produce quality protocol & data integrity plan.
MC: Integrated change control; control procurements; measure & forecast schedule performance; validate scope.
CL: Write phase reports; close phases.
Outcome: Project is not yet complete


My application has been paused twice due to inadequate descriptions, so I really need to get it right.
Thanks in advance!
-Sam
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PMP application - project description 1 week 6 days ago #9786

  • Mark Wuenscher, PMP
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Sam,

I think these look fine. Just be sure they fit within the 550 character limit and you should be good to go. Best of luck to you!

Mark
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Re:PMP application - Number of Projects for Proejct Experience 3 days 18 hours ago #9824

  • Dave
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I have 64 individual projects that I have worked on over the past 8 years - some overlapping, some not. The total hours is 6,208. Is this too many to put in the application ... should I document all of them? In my last job (almost exactly 3 years time) I worked on 49 projects for 4,677 hours - what do you recommend?
Many Thanks,

Dave
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Re:PMP application - Number of Projects for Proejct Experience 2 days 21 hours ago #9833

  • Samuel Guffey
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The web-based application will not allow entries after you have demonstrated that you fulfill the minimum requirements. Therefore, I would recommend that you cover what is needed by entering the largest projects (as long as you can back them up if you get audited) until the requirements are satisfied.
Cheers,
Sam
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Re:PMP application - Number of Projects for Proejct Experience 2 days 7 hours ago #9838

  • Mark Wuenscher, PMP
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Dave,
I agree with Sam. You might also consider focusing on those projects that best demonstrate your project management experience which may not necessarily be the longest projects. Good luck!
Mark
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PMP application - project description 19 hours 40 minutes ago #9849

  • TIHOMIR CUKMAN
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Hi,

I am submitting the application for my PMP exam. I am wondering if you can check and advise if my project experience will meet the PMI requirements.

The Real Property Registration and Cadastre Joint Information System (JIS) and Land database (LDB) – Word Bank funded
OBJ: Develop and implement JIS system, migrate data from old system and pilot JIS in 2 pair of LR and CAD offices
Took over ongoing project; New phase; Defined scope, created WBS and RAM, Sequenced activities; Developed project schedule; Planned communications and risk management strategy; Gained stakeholders' plan approval; Executed project work; Managed international team to execute work according to PM plan; Performed integrated change control; Managed stakeholder engagement; Managed communications and risks responses; Obtained final acceptance of deliverables and administrative closure of the project.

Development of 'One stop shop' for Joint Information System (JIS) of Land Registry and Cadastre and consolidation of land register data – EU IPA funded
OBJ: Develop and implement public part of JIS system, perform education of various key stakeholders, national rollout for public system. rollout of JIS system in 11 pairs of LR and CAD offices
Defined scope, created WBS and RAM, Sequenced activities; Developed project schedule; Planned communications and risk management strategy; Gained stakeholders' plan approval; Managed international team to execute work according to PM plan; Performed integrated change control; Managed stakeholder engagement; Managed communications and risks responses; Obtained final acceptance of deliverables and administrative closure of the project.

Upgrade and rollout of the Real Property Registration and Cadastre Joint Information System (JIS) – Word Bank funded
OBJ: Development and implementation of JIS system in all the remaining LR (93 offices) and CAD offices (99 offices) in the Croatia, education of 1800 employees
Defined scope; Identify and document high level risks; Created WBS and RAM; Sequenced activities; Developed project schedule; Planned communications and risk management strategy; Gained stakeholders' plan approval; Managed international team to execute project work according to PM plan; Performed integrated change control; Managed stakeholder engagement; Provide status reports; Obtained final acceptance of deliverables and administrative closure of the project.

Development and implementation of IT systems for monitoring the implementation of the General Administrative Procedure Act - EU IPA funded
OBJ: Development of web based GAPA system, education of 1000 employees and national implementation into 20 ministries and 20 county offices
Identify key stakeholder; Identify and document high level risks; Create the WBS; Develop project schedule; Performed risk identification; Planned risk responses and communications; Obtain project plan approval; Hold kickoff meeting; Manage team to execute work according to PM plan; Measure project performance; Monitor the status of all identified risks; Ensure project deliverables; Provide status reports; Obtain deliverables acceptance; Project is not yet complete

Thanks in advance.

Tihomir
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PMP application - project description 5 hours 56 minutes ago #9854

  • Mark Wuenscher, PMP
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Tihomir,
I replied to your email. Project descriptions look good.
Cheers,
Mark
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